Place Services Use of Artificial Intelligence (AI)
Place Services have a policy relating to the use of AI. Unless otherwise approved, any AI use will be limited to the following purposes:
- To refine writing by assisting with grammar and spelling correction.
- As a search tool for research.
- Basic proof-reading for clarity, tone, formatting and structure.
- Presentation of visual content e.g. in a PowerPoint display
- To tidy up or create notes from transcripts of internal Teams meetings.
- To help build spreadsheet formulas, macros, or scripts for automating repeatable task.
Place Services employees must not use AI tools to:
- Generate images, reports, assessments, recommendations, or professional opinions.
- Draft or author documents or correspondence.
- Summarise and duplicate work of others.
- Complete assessments, evaluations, or decision-making tasks.
- Produce technical content.
- Replace professional judgement or original thinking.
- Enter confidential, personal or sensitive information into AI tools.
- Input commercially sensitive data and financial information into AI tools.
Data Protection and Confidentiality
No confidential, personal or sensitive information must be entered into AI tools under any circumstances, in line with data protection and information security policies.
Should you have any queries regarding the use of AI at Place Services, please contact the Head of Place Services, or the Natural, Historic or Built Environment Manager.
A copy of the policy outlining the full details can be downloaded here: Place Services AI Policy